Executive Assistant to the President of Sales

Executive Assistant Duties:

• Manage and optimize the priorities the President sets for his calendar, including scheduling and coordinating meetings and appointments.
• Coordinate travel arrangements, including booking flights, accommodations, and itineraries. Must have experience booking in large global metro areas to ensure convenient locations for accommodations and efficient and accurate travel times.
• Respond to internal and external communications, such as email, on behalf of the President, as needed. Draft and proofread to ensure grammatical accuracy.
• Prepare and edit correspondence, reports, and presentations using Google Suite.
• Extract follow-up items from recorded meetings or attend meetings and record follow-up items to ensure accountability.
• Ensure that the President knows and meets organizational deadlines like board presentations, performance reviews, and monthly flash reporting.
• Liaise with various departments; work collaboratively with other EAs, Revenue Operations, Finance, and PC to ensure clear communication and efficient plans.
• Participate in annual sales kick-off planning and be available in person to travel to the required locations.
• Maintain discretion and confidentiality in all business matters.

Requirements:

• Bachelor's degree or equivalent experience
• 5+ years of experience as an executive assistant or in a similar role, with experience supporting a President, CEO, CRO, CSO, or similar.
• Strong organizational and time management skills, with the ability to prioritize effectively and meet tight deadlines in a fast-paced environment
• Excellent project management skills.
• Excellent written and verbal communication skills, including the ability to compose professional correspondence and presentations
• Strong interpersonal and collaboration skills, with the ability to work effectively with a diverse group of stakeholders
• Proficient in GSuite (Gmail, GCalendar, Docs, Sheets, Slides), Confluence, and at least one AI tool.
• Previous experience working in a software development company
• Previous experience
• Ability to maintain confidentiality and handle sensitive information with discretion

About You:

• You are assertive and can manage sales personalities.
• You are a proactive and self-motivated individual who can work independently and as part of a team
• You work with a sense of urgency and figure out how to complete work in ambiguous situations
• You are detail-oriented and take pride in your work, ensuring everything is completed accurately and to a high standard