Global Accounts Payable & Procurement Specialist

Accounts Payable Management

• Process, verify, and reconcile vendor invoices in accordance with company policies and procedures.
• Ensure timely and accurate payment to vendors while managing payment schedules.
• Maintain an accurate accounts payable ledger and assist in month-end closing activities surrounding accrued expenses.
• Resolve discrepancies or issues related to accounts payable, liaising with vendors and internal teams as needed.
• Perform regular audits of accounts payable processes to ensure compliance and accuracy.
• Prepare reports on accounts payable transactions and provide support for financial audits.
• Responsible for collecting, organizing, and archiving business receipts for vendor corporate credit card spend.
• Responsible for end of year filings relevant to Accounts Payable (such filing Form 1099’s in the US)

Procurement Management

• Document and maintain the companies procure-to-pay policies
• Manage the internal Purchase Request / Purchase Order process
• Work with our Legal Team, Security Compliance Team and other members of the Finance Team to negotiate pricing and terms with vendors.
• Ensure compliance with procurement policies and ethical standards during the purchasing process.
• Manage vendor contracts, terms, and renewals. Ensure cost-effective and timely procurement.

Global Coordination

• Manage accounts payable and procurement activities across multiple global regions, ensuring consistency and compliance with local regulations and company policies.
• Collaborate with international teams to streamline procurement and accounts payable processes.
• Ensure that foreign exchange rates and other global financial factors are considered when processing international payments.

Reporting and Documentation

• Generate monthly, quarterly, and annual reports on accounts payable and procurement activities.
• Track key performance indicators (KPIs) related to vendor payment cycles, procurement timelines, and overall departmental performance.
• Maintain accurate records and documentation for both accounts payable and procurement functions, ensuring transparency and accountability.

Continuous Improvement

• Suggest and implement process improvements to enhance efficiency, accuracy, and cost-effectiveness in procurement and accounts payable functions.
• Stay up-to-date with industry best practices and technology trends to streamline processes and improve financial management.

What You Have Done

• 3-5 years of experience in accounts payable, procurement, or financial operations, with experience in a global environment preferred. Experience in a US-based growth technology company preferred.
• Strong understanding of procurement and accounts payable processes, policies, and best practices. Procure-to-pay experience preferred.
• Excellent communication skills, both written and verbal, to effectively interact with vendors and internal stakeholders.
• Advanced proficiency in accounting software and Microsoft Excel; experience with ERP systems (e.g., SAP, Oracle, NetSuite) is a plus.
• Strong attention to detail and organizational skills.
• Ability to work in a fast-paced, deadline-driven environment.
• Problem-solving skills and the ability to manage multiple priorities simultaneously.
• Knowledge of international trade, customs regulations, and global supply chain management is an advantage.
• Bachelor's degree in Finance, Accounting, Business Administration, or a related field (or equivalent work experience).

What Will Make You Stand Out

• Certification in Procurement or Accounts Payable (e.g., CIPS, APM, or similar) a plus
• Experience with global financial regulations, tax compliance, and international payment processes preferred