United States onlyLocation:Remote Position
Pay Range:$18.93 - $31.56
Position Summary
The Payroll Specialist completes and ensures accurate processing for On-Cycle and Off-Cycle payrolls and recording of the organization’s multi-state payroll processing. Provides timely and accurate financial information and participates in daily data entry of bi-weekly and monthly payrolls for all divisions of the business.
Key Performance Areas
KPA 1 – Initiatives
Prepare and process bi-monthly payroll for multiple states.
Perform daily payroll department operations.
Manage workflow to ensure all payroll transactions are processed accurately and timely.
Reconcile payroll prior to transmission and validate confirmed reports.
Comply with local, state and federal payroll regulations and respond to questions and special requests from regulatory agencies.
Process correct garnishment (Tax Levy's and/or Child Support) calculations and compliance.
Audit timesheets accurately to ensure wages and benefits are properly distributed.
Execute time and attendance processing and interface with payroll.
Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc.).
Generates GL Payroll Journal Entries and reconciles payroll related activity accounts and interact with accounting to clear reconciling of all posted /Payroll Journal Entries.
Reviews and reconciles quarterly payroll tax reports (941, etc.), and labor reports.
Develop ad hoc financial and operational reporting as needed.
All other duties as assigned.
KPA 2 – Analytical
Accurately process hours worked, rates of pay, tax elections, withhold order deductions, and direct deposits for multi-state and multi-company.
Run and review payroll balancing reports prior to transmission and transmit when correct and complete.
Update General Ledger module to ensure GL interface accuracy. Prepare reclass and 401(k) Debit journal entries.
KPA 3 – Reporting
Prepares reports by compiling summaries of earnings, taxes, deductions, and nontaxable wages.
Support quarterly and annual reporting.
Assist management with data and metric reporting by preparing, verifying and reconciling as needed.
Ensures completion of financial and budget reports.
Input data for month-end reporting and budgeting. Ensures the information balances to general ledger.
KPA 4 – Collaboration
Supports and works closely with the Human Resources and Finance department on requested changes.
Assist in training new employees if required.
Ability to work independently and with other payroll staff in the preparation of payroll.
Must maintain confidentiality of Payroll, Compensation, Employee and financial information.
Provide service to all employees regarding concerns or questions with payroll and system troubleshooting inquiries.
KPA 5 – Knowledge
Solid understanding of federal and state wage and hour laws including payroll, taxes, withholding, deductions and garnishments.
Thorough understanding of payroll processing, procedures, and payroll tax reports.
Knowledge of FLSA, DOL and tax compliance.
Hands-on experience in an accounting.
Previous experience with automated payroll/HRIS systems.
Strong proficiency with Microsoft Office applications and the internet.
Be able to work independently as well as collaboratively a fast-paced, deadline driven environment.
At least 3 years of experience processing payroll.
KPA 6 – Other Duties
File and/or scan all payroll bi-weekly and monthly documentations in appropriate folders.
Provide administrative support as needed.
Perform other related duties as assigned.
Will be expected to work at any Company location or remotely when given sufficient notice or required overtime.
Strong communication skills, both verbal and written.
Position Qualifications/Requirements
Education
High School Diploma or equivalent.
Associates’ degree (preferably in accounting) is preferred.
Previous Experience
Minimum of 3 years in payroll processing in an organization.
Demonstrated experience with Payroll/HR governmental regulations, policies and practices.
Knowledge of federal and multi-state payroll taxes.
Must have a high level of attention to detail, meticulous record keeping, and organizational skills.
Previous experience with automated payroll/HRIS systems.
As an additional requirement, due to the sensitive nature of the position, a background check may be required for the candidate.
Core Capabilities
Analysis & Critical Thinking: Able to work under stress with interruptions and deadlines. Able to process verbal information and input information into computer. Follow complex instructions and master moderate math skills. Be able to manage time appropriately, meet datelines, and possess excellent organizational skills. .
Interpersonal Effectiveness: Developed interpersonal skills, emotional intelligence, diplomacy, tact, conflict management, delegation skills, and diversity awareness. Able to effectively communicate and interact with coworkers, vendors, and physicians.
Communication Skills: Effective communication skills (oral, written, presentation), is an active listener, and effectively provides balanced feedback.
Customer Service & Organizational Awareness: Able to converse in a calm and friendly manner. Able to view data on the Company’s information system and in various written formats. Able to communicate on the phone or via computer.
Self-Management: Effectively manages own time, conflicting priorities, self, stress, and professional development. Self-motivated and self-starter with ability work independently. Ability to work remotely effectively as required.
Computer Skills:
Proficiency in MS Office Word, Excel, Power Point, and Outlook required.
Previous experience with automated payroll/HRIS systems.
Certifications/Licenses
Valid Driver’s License for travel to satellite offices and offsite meetings if necessary.
Travel: Less than 25%
Remote: Yes
Standard Work Days/Hours: Monday to Friday, 8:00 AM – 5:00 PM.
